NHSC Event Policy

In an effort to strengthen the club's financial planning and reporting mechanisms, limit liability, and to ensure that sound audit processes are in place, the Board is implementing the following procedures for all currently planned and future events:

1. Event Chairpersons shall prepare a budget and submit to the Board for approval (By-laws Article V, Sec. 2). To facilitate this effort, a short event planning form has been devised and is available from our Vice President/Program Coordinator.
2. All events that require club expenditures and commitments must be approved at a monthly or special Board meeting prior to scheduling the event (By-laws Article V Sec. 3)
3. Event Chairpersons shall be responsible for providing the Treasurer with the following:
   • a cash flow transaction log detailing revenues and expenditures
   • submission of receipts for all expenditures
   • submitting cash and checks for deposit
   • managing reimbursements
4. A non-member surcharge is recommended for all club events and is being left to the discretion of the chairperson. This action is to provide further incentives for membership.
5. Cancellation policies are determined at the Board meeting which approves the event.